Invoicing & purchase orders

MFL Department Licence — Buy by Invoice or Purchase Order

Built for how schools actually buy: a quote first, then a purchase order, then an invoice with 30-day terms.

Most MFL resource subscriptions only take a card, which is the one thing a school budget cannot easily pay with. A department licence here is designed around the school finance process instead — you can raise a quote yourself in under a minute, hand it to your business manager, and we invoice when the purchase order comes through.

How buying works

• Quote issued instantly as a PDF, valid for 90 days
• Purchase order reference printed on the invoice
• 30 days to pay, by BACS
• New supplier pack: company details, bank details, UK GDPR statement
• Not VAT registered — no VAT is added to the price
• Most plans sit under the £500 head of department sign-off threshold
• Access activates the moment payment reaches us

Annual pricing

• £299 per year — up to 3 teachers
• £399 per year — up to 6 teachers
• £499 per year — whole department, unlimited teachers

No VAT is charged — NC Languages is not VAT registered, so the price shown is the total payable. Quotes are valid for 90 days and invoices carry 30-day BACS terms with your purchase order number printed on them.

Common questions

Can we pay by invoice against a purchase order?

Yes — that's the default route. Request a quote, hand it to your business manager, and once the purchase order is raised we invoice your finance office with 30-day BACS terms and your PO number printed on the invoice.

Do you charge VAT?

No. NC Languages is not VAT registered — turnover is below the UK registration threshold — so no VAT is added and the price quoted is the total payable.

How long is a quote valid for?

90 days. That's deliberately long enough to get departmental or SLT sign-off, and to carry a price across from one budget period into the next.

Does the licence auto-renew?

No. An invoiced licence is fixed-term, no card is held on file, and nothing recurs. We email a reminder 60 and 21 days before it ends so renewal stays your department's decision.

What do you need to be set up as a new supplier?

Everything your finance office asks for — legal name, address, bank details and our UK GDPR data-processing statement — is in the new supplier pack, downloadable as a PDF from the school plans page.

Can we try it before committing budget?

Yes. Three teachers get full access free for 7 days, with no card required and nothing charged when it ends.